Search

BSCW helps you

•      to find objects (documents, folders, etc.) in your workspaces, calendar, clipboard or trash;

•      to find documents in your workspaces based on their content;

•      to find documents and folders in your workspaces, calendar, clipboard or your trash based on tags assigned to these objects;

•      to check if someone that you have some information about is a user of your BSCW server or is listed in your address book;

•      to submit a query to one of the popular Web search engines.

Independent of the type of your search, you may either store the results permanently in BSCW or not. Permanent search folders are useful when a particular search is to be repeated at a later point in time. Permanent search folders form an own BSCW object type.

You create a permanent and named search folder, that contains the list of hits of your query and that is stored in the current folder, as follows.

•      Select  File    New    Search Folder  in the top menu bar to bring up the ‘Add Search Folder’ form.

•      Enter the name of the search folder to be created (this is not yet your query!). Select your search domain from the list offered. After clicking [OK] the ‘Edit Query’ form is displayed where you specify your respective query. The entries in this form depend on the type of search that you have selected.

You carry out a search where the results are stored in a temporary search folder as follows.

•      Select  File    Search  in the top menu bar and specify your type of search by choosing either  In BSCW ,  In your documents ,  In tags ,  For users  or  In the WWW .

•      Continue as described for searching with permanent results.

Even after having carried out a search with temporary results, you may decide to have the results stored permanently (see ‘Special actions in search folders’ below).

Each time you carry out a search with temporary results, the ‘Edit Query’ form will in general be filled in with values that you used last time when doing such a search; if the values differ you may restore the values by clicking [Last query]. In the same form, you can access the results of your last search (if any) by clicking [Last results].

Special actions in search folders

In a search folder, the following additional actions are offered.

•      Select  File    Edit Query  to repeat your search with a modified query.

•      Select  File    Redo Search  to repeat your search with an unmodified query.

•      Select  File    Save As  to store temporary search results in a permanent search folder. After you have entered the name for the permanent search folder, it will appear in your clipboard, from where you may paste it to a suitable folder.

•      Select  File    More Hits  to collect additional hits from the search engine chosen and to append them to the hits in the search folder (only for Web searches).

All these actions are also available from the context menu of the search folder.

More:

Finding BSCW objects

Finding BSCW documents based on content

Finding BSCW documents and folders using tags

Searching for a user name or email address

Using a Web search service