Contact lists

Contact lists are specialized folders for maintaining contact information about relevant peo­ple. Contact lists may be created in arbitrary folders so that you are able to maintain contact information in the context of a certain workspace about persons who are not members of this workspace or not even users of your BSCW server.

You create a new contact list along with contact entries as follows.

•      Select  File    New    Contact List  in the top menu and enter name and optional descrip­tion of the contact list. Both may be changed later on.

•      Open the new contact list and select  File    New    Contact  to create a new contact. Enter the contact information in the ‘Add Contact’ form. You may assign the new contact to one or several categories. All contact details may be changed using action  Change    Pro­per­ties  in the action menu of a contact.

You can also define your own contact categories.

•      Select  Options    Contact List  in the top menu of a contact list. In the subsequent form you may [Add] your own categories and [Remove] existing user-defined categories.

Contacts may be imported from, and exported to, local applications like e.g. Microsoft Out­look using the ‘vCard’ format.

•      Select  File    Import (vCard)  and upload a vCard file (*.vcf) from your local computer. BSCW has determined the character set of the file automatically from your browser in­formation. You may override the suggested character set by selecting a different one.

•      Alternatively, you can upload one or several vCard files via drag & drop using the drag & drop uploader.

•      In order to export a single contact as a vCard file, select action  Send to    vCard  in the action menu of the contact and store the file on your local computer.

•      You can export several contacts at a time as a vCard file by checking the contact en­tries in the contact list and then clicking vCard export in the multi-selection toolbar.

•      You can export a whole contact list as a vCard file using  File    Send to    vCard  in the top menu.

The export of address information contained in user entries of your address book or arbitrary members’ pages is also possible in vCard format using the same actions.

Note: The import of Microsoft Outlook contacts is only possible if they have first been stored in Outlook as a vCard file (*.vcf).

If you are working on a Windows platform locally, you can synchronize your BSCW contact lists with contact folders in MS Outlook. See 9.8 Outlook synchronization for details.