BSCW allows to start an audio-video conference in any workspace. The advantage: All participants automatically have an immediate overview of all relevant content. For example, keep the minutes of your conference together in the chat and use the Tasks feature to assign follow-up tasks.
Figure 22: Start audio-video conference
By default, all members of the workspace are notified of newly started conferences with a ring.
Select specific members: Select specific members if you only want to talk to a selection of users. In this case, all unselected members will only receive a discreet visual indication of the started conference. After starting a conference, the conference window appears in the context of the current folder. I.e. you have access to all data, messages and tasks of the corresponding folder also in the conference window.
Conference link for scheduled conferences and external participants: You may schedule conferences or use the + button to display the conference access link. Send this link by e-mail to invite external participants.
If you schedule a conference, a task will be created automatically, which contains a corresponding invitation message. If you have synchronized your tasks with your calendar, you only need to set the appointment in this task to display the conference information in your calendar. How to synchronize tasks with the calendar can be found in 2.5 Tasks.