Member page

The members page of a workspace shows the list of members of the workspace.

•      Open the menu to  listing and select Manage Member .

The members page lists those users of your BSCW server who are currently members of the workspace. email addresses, member groups and communities may also appear as members.

•      People with provisional membership are displayed as email address. A membership is provisional if a person has been invited but has not yet registered on the server. This person cannot use the shared workspace until he/she has registered. A person whose membership is provisional can be reminded to register:

o  Click  Invite new the context menu of the member entry to send another invitation to the email address.

•      Persons who are registered users of BSCW are referred to as

o  Username (Full name[, Organization]) or

o  Username <email address>

is displayed. Entries of the latter form indicate that no further personal information about the user is available.

•      Click on the username to display the member's user short info. Here you will find information about the user's organization, e-mail address and phone number (if specified in the personal profile), as well as the user's contact status (small colored dot in front of the name).

•      With the buttons [Details], [Email] you can open the user's info page or a form for sending an email message to the user.

•      A user's Info page contains much of the information that the user has entered under  Personal Profile. Under 'Shared Folders' you can view there all the workspaces that you currently share with the user. In the 'Contact details' section of the form, the info page displays the information that the member has entered in his personal profile in the 'Communication' tab. You can contact the member directly by clicking on the offered buttons. You can find out more about the respective communication service by clicking [More information].

•      All current members of a workspace form the member group 'Members of workspace name'. Member groups can be invited into a workspace as a whole (see above) or implic-itly become members when a workspace is embedded into another (see 5.1.4.2 Embedding one workspace into another). Groups are entered on the member page in the form 'Members of workspace name'. Members of these groups are represented exclusively by their group and are not visible as individual members on the member page.

o  Click on the name of a member group to display the member page of that group.

•      Communities in BSCW allow large groups of users to access workspaces with equal access rights without sacrificing consistent performance. A workspace may have at most one community as a member.

A community is displayed as 'Community of community workspace name', where the community workspace is the workspace to which the community belongs - in this case, the workspace whose member page you are currently viewing. Members of the community are represented by the community and are not visible as individual members. By default, only community managers can view a community's member page.

You can save the entries on a member page as a vCard file (*.vcf) on your local computer. Such vCard files contain users' contact information and can be imported into local applications such as Microsoft Outlook.

•      Select  Send to vCard in the context menu to save the whole member page, selected entries or a single entry as a vCard file (*.vcf) on your local computer.

The members of a workspace listed on the member page form the member group 'Members of workspace name'. Conversely, each member group also has a workspace assigned to it, i.e. there is no workspace without its member group and no member group without its workspace.

In the menu bars of the membership page you will find all the functions to manage the membership, which will be covered in the next section.

What else you should know about member groups can be found in the section after next.